Administrative Assistant II – Intake Coordinator

Department Head Hays County Criminal District Attorney
Salary Range Minimum$28,737.49 Annual
Job Number 607-0272-060721
Date Open
June 7, 2021
Application DeadlineUntil Filled

In order to be considered for employment with Hays County submit the following documents:
• Hays County Application
• Cover Letter
• Resume

Find Hays County Employment Applications at:
• Pre-printed forms at the Hays County Human Resources department
• Request PDF forms from [email protected] via email

You may submit your application documents in any of the following ways:
• Hand-deliver to 712 South Stagecoach Trail, Suite 1063, San Marcos, TX 78666
• Fax: 512-393-2227
• Email: [email protected]

Education and/or Experience
•High School Diploma or equivalent required
•Completion of legal secretary program or equivalent or two or more years of college preferred
•Two years’ experience in the legal profession preferred serving as a legal secretary, paralegal, or a related position or any equivalent combination of experience and training

Other Qualifications, Certificates, Licenses, Registrations
•Class C driver’s license
•Bilingual preferred (Spanish and English)
•Attend and successfully complete TLETS training
•Clear criminal history required

Required Skills
•Performs general clerical duties including answering the telephone, filing and typing correspondence, creates new electronic and physical case files based on information delivered to Hays County District Attorney’s office by Law Enforcement Agencies and/or uploaded onto software databases by law enforcement agencies for eventual provision in discovery to defense attorneys
•Prepares criminal history rap sheet reports on the TLETS system and follows all laws and regulations required
•Researches and analyzes criminal history of all cases to locate prior convictions
•Collects evidentiary documentation, including transferring and copying to disk all digital recordings, using multiple systems utilized by law enforcement agencies operating in Hays County, 911 recordings, offense reports, call logs and call for service reports, documentary and photographic evidence (e.g., witness statements, crime scene photos), lab reports (medical examiner’s and crime lab reports, analytical notes, photographs, instrument printouts, and other related documents), certified government documents (e.g., driver’s license records, vehicle registrations), certified copies of prior convictions from Hays and outside counties, and offense reports relating to those convictions and business records (medical records, pawn shop records, bank records, and other related documents.)
•Logs in all evidence that is received from requests (videos, documents); duplicates evidence for co-defendant/related felony or misdemeanor cases •Identifies and logs incoming emails regarding lab reports, lab submissions and additional supplement reports
•Scans documents for uploading into Odyssey database
•Compares documents and images to ensure all pages scanned accurately
•Manages evidence, including but not limited to photographs, videos and audio tapes, and other physical items in the custody of the District Attorney for evidentiary purposes
•Establishes and manages filing system
•Manages caseload from intake to prosecutor with accuracy
•Reviews graphic, gory, or disturbing evidence
•Performs other duties as assigned

Under general supervision, the Administrative Assistant II-Intake Coordinator performs a variety of administrative and clerical support functions for the District Attorney or Assistant District Attorney. This position affects the accuracy, reliability, and acceptability of further processes and services.

Individuals in this position serve at the pleasure of the current elected official.

Hays County is an EEO employer. In compliance with the Americans with Disabilities Act, Hays County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

An offer of employment is contingent upon successful completion of background checks, including reference checks, criminal history, and driver’s license checks and driving history.