Assistant District Court Administrator

Job TitleAssistant District Court AdministratorJob Number202200232
Department HeadDistrict CourtDate Open11/18/2022
Salary Range Minimum$3,314.99-$4,972.54 MonthlyApplication DeadlineUntil Filled

In order to be considered for employment with Hays County submit the following documents:

• Hays County Application                 • Cover Letter                      • Resume

Find Hays County Employment Applications at:

• Hays County website –

Education and/or Experience

  • Any equivalent combination of experience or education may be substituted on a year for year basis.
  • Requires high school or equivalent diploma.
  • Paralegal or related education or certification.
  • Three years legal, court environment, paralegal, or related experience.
  • Bilingual may be preferred (Spanish/English).
  • Certified Court Management certificate preferred.
  • Class C driver’s license.
  • Notary Public may be required.


  • Schedules cases on the court’s docket, including hearings, motions, non-jury and jury trials, and trials before the court.
  • Assists with scheduling judges, attorneys, bailiffs and court reporters.
  • Notifies concerned parties and assures proper notice is given concerning docket settings.
  • Monitors cancellations and modifications of cases and apprises judges of changes.
  • Sets and posts all court dockets; and monitors court dockets and case flow.
  • Monitors jail cases to ensure they flow through the court system in a timely and efficient manner.
  • Receives and reviews final judgments and court orders and forwards to the Judge for signature approval.
  • Records and enters case and docket information into the computer.
  • Prepares form letters, correspondence from Judges and rulings to attorneys.
  • Makes travel, conference, and educational arrangements for the Judges and provides related information to the Judges.
  • Assists customers in person or on the telephone.
  • Responds to inquiries for information on cases and court procedures.
  • Conducts research related to specific cases.
  • Maintains civil dockets for the District Judges.
  • Sets cases and maintains dockets for Family Law Judge.
  • Maintains awareness of new developments in Court administration.

Summary Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below.  This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Under general supervision of the Regional District Court Administrator, the Assistant District Court Administrator performs a variety of administrative support and clerical court duties for the Hays County District Court.  The duties involve the performance of specific operations that include analytical and clerical tasks and procedures.  The product of the employee’s work affects the immediate staff of the department and requires the timely provision of services to others.

Hays County is an EEO employer.  In compliance with the Americans with Disabilities Act, Hays County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

An offer of employment is contingent upon successful completion of background checks, including reference checks, criminal history, and driver’s license checks and driving history.