Chief Legal Assistant

Employer: Williamson County Attorney’s Office
Location: Georgetown, Texas
POSITION:   Chief Legal Assistant
SALARY:      $44,492.21

JOB SUMMARY:

Reporting directly to Directors in the County Attorney’s office, the Chief Legal Assistant supervises Criminal Legal Assistants/Specialists, and Information Specialist, provides legal secretarial assistance to assigned legal staff, and manages all Protective order cases.

General Duties:

Creates schedule and duty/task break out for personnel in section supervised

Supervises, trains and ensures that projects and assignments are completed accurately and timely within the section supervised.

Monitors staff who handle special projects as assigned including but not limited to Pre-Trial Intervention program, Truancy cases, Mental Health dockets, DWI/Veterans Court dockets, Expunction, and Non-Disclosures

Oversees the preparation of deposits, disbursements, and payments for Hot Check restitution.

Monitors and reviews spreadsheets maintained for Discovery, Restitution, Pre-Trial Intervention fees, and Court Appointed Attorney’s fees.

Drafts required legal forms and notices as needed.

Oversees the creation and organization of cases in the Odyssey database

Oversees the creation of appeal cases from Municipal and/or Justice of the Peace courts.

Trains and monitors the access into law enforcement databases to acquire various reports and documents as needed for filing of criminal cases.

Monitors staff who oversee defendants watching “Jacqueline” videos and giving out receipt to defendant for viewing video.

Prepares paperwork for all protective order cases, from the application to the final order hearing and ruling.

Assists prosecutor with obtaining Judge signature on Temporary Ex-Parte Protective orders

Tracks all Protective order cases for statistical data

Sits in on meetings with protective order applicants as needed; prepares the victim and reviews expectations of the court process

Assist and attend court hearings, depositions, and meetings with attorney as needed.

Maintains Domestic Violence Director’s Calendar and schedule

Assists Domestic Violence Director in reviewing E-mail and returning phone calls

Monitors preparation of witness subpoenas at the direction of Assistant County Attorneys.

Monitors and updates web-based subpoena tracking system as directed.

Ensures all case documents received are appropriately attached and labeled in the case database.

Identifies upcoming events that require attorney review and insures the appropriate Assistant County Attorney is aware of the event.

Identifies tasks that are outside the scope of their experience and notifies appropriate Assistant County Attorney to receive direction.

Support, Cross-train and assist in other courts as needed.

Provides administrative support to include running errands, stamping files, filing, answering telephones, faxing, creating communications, making copies, and dispensing mail.

Provides excellent customer service when greeting visitors and answering main switchboard phone, determines nature of business, provides general information, and directs guests to appropriate destination.

Enters, updates and retrieves information using multiple systems and databases.

Uses computer to process, retrieve, and disseminate information and documents, including word processing functions for letters, memoranda and legal documents.

Maintains confidentiality and security of records and information.

Routinely communicates with court personnel in regard to upcoming case settings and case management.

Enters discovery video receipts once video is paid and picked up by defense attorney.

Ensures all visitors comply with TCIC/NCIC polices.

Communicates frequent with County personnel, Attorneys, law enforcement agencies and the public.

REQUIREMENTS:

A high school diploma or equivalent.  Combination of education and experience equivalent to two (2) years in paralegal or related field.  Combination of training and supervisory experience equivalent to one (1) year.  Working knowledge of specific job-related technology.  Possess or obtain a valid Texas driver’s license by date of hire.  With preferred qualifications of Associates degree in Legal Secretarial Science, Paralegal Studies, Criminal Justice, Public Administration, Business Administration or a directly related field and two (2) years of advanced secretarial experience, including one (1) year as a Legal Secretary.  Ability to work effectively with co-workers, employees and management in a pleasant, professional manner.  Excellent interpersonal, oral and written communication skills.

ENVIRONMENTAL FACTORS: Mainly indoor activity.  Significant contact with the public, crime victims, witnesses, persons accused/convicted of crimes, police officers, and other law enforcement /courthouse personnel.

About This Office

Williamson County is a medium size office serving approximately 28 law enforcement agencies including the City of Austin, Round Rock, Cedar Park and Georgetown. Health and retirement benefits provided through Williamson County.

APPLICATIONS

To be considered, interested candidates must submit an Employment Application online only thru Williamson County Human Resources at https://agency.governmentjobs.com/williamsonco/default.cfm

Not every applicant will be interviewed.  No phone calls.  Applications will be accepted until the position is filled.  Employment is ALWAYS AT WILL of the County Attorney.