Civil Legal Assistant

Employer: Williamson County Attorney’s Office
Location: Georgetown, Texas
POSITION:   Civil Legal Assistant
SALARY:      $41,218.05

JOB SUMMARY:

Reporting directly to the Civil Division Chief, the Senior Court Clerk is responsible for providing confidential high-level support to the Civil Division of the County Attorney’s Office.

General Duties:

Assists the Civil Division Chief in communicating and following up on directives to the entire division.

Executes responsibilities for preparing correspondence, motions, orders, briefs and other legal documents as requested by the Civil Division Chief and Assistant County Attorney – Civil.

Assists with the preparation of discovery, subpoenas, briefs and other time sensitive legal documents.

Assists with records management and filing.

Coordinates witnesses during time of litigation and scheduling depositions.

Assists in the process of settlement of damage claims.

Serves as liaison between the County Attorney’s Office and Elected Officials, department heads and representatives of other governmental entities, as well as with members of the general public.

Functions as a resource for outside agencies which have business with the Williamson County Attorney’s Office.

Works closely with the Local Mental Health Authority, social/case workers, local/state hospitals, and the Health and Human Services Commission.

May be the first point of contact for intake of application from social worker or public requesting assistance in filing cases involving persons in need of involuntary commitments or other mental health related matters. Attend commitment hearings as necessary.

Processes and drafts motions and orders, set hearing dates, notifies parties of hearing dates and coordinates transportation for patient to attend hearings as required.

Assists the Civil Division and County Attorney with new programs and office procedures.

Exhibits and ensures proper customer service is provided at all times.

Communicates with the County Attorney’s Office staff/prosecutors, private attorneys, local mental health authority counselors, jail staff, courthouse personnel, citizens and outside agencies.

Provides confidential high-level assistance to the Civil Division and County Attorney.

Attends and coordinates meetings as assigned by the Civil Division Chief, the Office Administrator, Chief of Staff, or the County Attorney.

Prioritizes calls/electronic communications for the Civil Division, referring inquiries as appropriate and giving information as required.

Supports the Assistant County Attorney – Civil with Public Information Act Requests (PIA).

Supports the Assistant County Attorney – Civil with civil mental health commitment cases.

Responds to incoming telephone calls, takes messages and routes to appropriate person.

Exhibits and ensures proper customer service is provided at all times.

Readily complies with office and county-wide policies and procedures.

Performs other duties and related special projects as assigned.

The physical demands and environmental factors listed below as well as regular attendance are also essential functions for this position.

REQUIREMENTS:

High school diploma or equivalent and combination of education and experience equivalent to six months of paralegal or related field.  Strong organizational skills and proven ability to maintain accurate and detailed records.  Able to work under pressure in a high volume office, produce accurate work and meet established deadlines.  Dependable, resourceful, and able to work independently and to maintain strict confidentiality.  Proven knowledge and experience with system software such as Oracle, Microsoft Excel, 10 key calculators by touch, fax and copy machines.  Ability to type and enter data with appropriate speed and efficiency.  Ability to work effectively with co-workers, employees and management in a pleasant, professional manner.  Excellent interpersonal, oral and written communication skills.

ENVIRONMENTAL FACTORS: Mainly indoor activity.  Significant contact with the public, crime victims, witnesses, persons accused/convicted of crimes, police officers, and other law enforcement /courthouse personnel.

About This Office

Williamson County is a medium size office serving approximately 28 law enforcement agencies including the City of Austin, Round Rock, Cedar Park and Georgetown. Health and retirement benefits provided through Williamson County.

APPLICATIONS

To be considered, interested candidates must submit an Employment Application online only thru Williamson County Human Resources at https://agency.governmentjobs.com/williamsonco/default.cfm

Not every applicant will be interviewed.  No phone calls.  Applications will be accepted until the position is filled.  Employment is ALWAYS AT WILL of the County Attorney.