Criminal Legal Assistant

Employer: Williamson County Attorney’s Office
Location: Georgetown, Texas

POSITION:   Criminal Legal Assistant

SALARY:      $32,473.21 – $37,344.19

JOB SUMMARY:

Reporting directly to the Chief Legal Assistant, the Legal Assistant is responsible for providing legal secretarial assistance to assigned legal staff, and acts as a liaison between attorneys, courts, witnesses, law enforcement agencies, other agencies and the public.

General Duties:

Review dockets in order to prepare paperwork for court such as First Appearance Docket, Announcement docket, Jail Call, Designation of Attorneys, Sentencing, DWI Drug Court, Motion to Revoke and Plea Dockets.

Preparation of subpoenas, monitoring and updating subpoena tracking system.

Enters, updates and retrieves information using multiple systems and databases.

Uses computer to process, retrieve, and disseminate information and documents, including word processing functions for letters, memoranda and legal documents.

Assists attorneys in court and helps maintain court dockets and calendars.

Support, Cross-train and assist in other courts as needed.

Routinely communicates with court personnel regarding upcoming case settings and case management.

Drafts required legal forms and notices as needed.

Organizes copies, prepares, and creates a prosecutor case and inputs data into the system.

Generates workflow intake sheet and distributes to appropriate prosecutor for review.

Submits electronic reports to TX Department of Public Safety and CJIS.

Inputs cases sent up on appeal from Municipal and/or Justice of the Peace courts.

Requests case reports from the appropriate agencies and enters all cases in the computer.

Prepares case file to be sent to District Attorney’s office.

Processes declined cases and refiled cases.

Receives media & documentary evidence from external agencies & internal staff.

Assists law enforcement agencies with receipt of media evidence.

Accesses law enforcement databases to acquire various reports and documents as needed for filing of criminal cases.

Assists in preparation of witness subpoenas at the direction of Assistant County Attorneys.

Monitors and updates web-based subpoena tracking system as directed.

Maintains confidentiality and security of records and information.

Ensures all case documents received are appropriately attached and labeled in the case database.

Identifies upcoming events that require attorney review and insures the appropriate Assistant County Attorney is aware of the event.

Identifies tasks that are outside the scope of their experience and notifies appropriate Assistant County Attorney to receive direction.

Provides administrative support to include running errands, stamping files, filing, answering telephones, faxing, creating communications, making copies, and dispensing mail.

Provides excellent customer service when greeting visitors and answering main switchboard phone, determines nature of business, provides general information, and directs guests to appropriate destination.

Oversees defendants watching “Jacqueline” videos and giving out receipt to defendant for viewing video.

Enters video receipts once video is paid and picked up by defense attorney.

Ensures all visitors comply with TCIC/NCIC polices.

Communicates frequent with County personnel, Attorneys, law enforcement agencies and the public.

Performs related special projects as assigned including but not limited to Pre-Trial Intervention program, Truancy cases, Mental Health dockets, DWI/Veterans Court dockets, Expunction, and Non Disclosures.

Responsible for the proper handling of payments and receipting them correctly in the database.

Performs special duties as assigned.

REQUIREMENTS:

A high school diploma or equivalent.  Combination of education and experience equivalent to one (1) year in paralegal or related field.  Working knowledge of specific job-related technology.  Possess or obtain a valid Texas driver’s license by date of hire.  With preferred qualifications of Associates degree in Legal Secretarial Science, Paralegal Studies, Criminal Justice, Public Administration, Business Administration or a directly related field and two (2) years of advanced secretarial experience, including one (1) year as a Legal Secretary.  Ability to work effectively with co-workers, employees and management in a pleasant, professional manner.  Excellent interpersonal, oral and written communication skills.

ENVIRONMENTAL FACTORS: Mainly indoor activity.  Significant contact with the public, crime victims, witnesses, persons accused/convicted of crimes, police officers, and other law enforcement /courthouse personnel.

About This Office

Williamson County is a medium size office serving approximately 28 law enforcement agencies including the City of Austin, Round Rock, Cedar Park and Georgetown. Health and retirement benefits provided through Williamson County.

APPLICATIONS

To be considered, interested candidates must submit an Employment Application online only thru Williamson County Human Resources at

https://agency.governmentjobs.com/williamsonco/default.cfm

Not every applicant will be interviewed.  No phone calls.  Applications will be accepted until the position is filled.  Employment is ALWAYS AT WILL of the County Attorney.