Intake Coordinator


Department Head Hays County Criminal District Attorney
Salary Range Minimum $36,164.06 – $54,245.52 Annual – Dependent on Experience
Job Number 202200115
Date Open
June 7, 2022
Application Deadline Until Filled

In order to be considered for employment with Hays County submit the following documents:

• Hays County Application • Cover Letter • Resume

Find Hays County Employment Applications at:

• Hays County website – • Pre-printed forms at the Hays County Human Resources department

Education and/or Experience
• High School Diploma or equivalent required.
• Completion of legal secretary program or equivalent or two or more years of college preferred.
• Two years’ experience in the legal profession preferred serving as a legal secretary, paralegal, or a related position or any equivalent combination of experience and training.

Other Qualifications, Certificates, Licenses, Registrations
• Class C driver’s license
• Bilingual preferred (Spanish and English)
• Attend and successfully complete TLETS training
• Clear criminal history required

• Performs general clerical duties including answering the telephone, filing and typing correspondence,
• Creates new electronic and physical case files based on arrest or wanted person information provided by the Hays County Jail, Hays County Judges, and/or Law Enforcement Agencies.
• Creates and manages electronic case filing system.
• Accesses computerized information on record management systems such as Odyssey,, CIS, and Quetel with attention to detail and accuracy.
• Attends TLETS certification class to obtain/maintain license for accessing sensitive information including criminal history and driver’s license records.
• Prepares criminal history rap sheet reports on the TLETS system in accordance with all guidelines, laws and regulations required.
• Researches, interprets, and analyzes criminal history data of all defendants to locate and request prior conviction records.
• Maintains confidentiality and security of records and information.
• Communicates with law enforcement agencies to gather evidence and additional material to comply with Texas Code of Criminal Procedure Article 39.14.
• Operates, with attention to detail and accuracy, the various systems (such as Odyssey,, CIS, VideoOversight, and QueTel), utilized by Hays County Law Enforcement Agencies to collect evidentiary documentation, including 911 recordings, offense reports, call logs and call for service reports, documentary and photographic evidence (e.g., witness statements, crime scene photos), lab reports (medical examiner and crime lab reports, analytical notes, photographs, instrument printouts, and other related documents), and business records (medical records, pawn shop records, bank records, and other related documents.).
• Requests certified government documents (e.g., Texas driving records, prior convictions from District and County Court Clerks throughout the State of Texas, and offense reports relating to defendants’ previous convictions.
• Logs and manages all obtained evidence (photographs, video and audio recordings, documents, compact or digital versatile discs, and other physical items in the custody of the Criminal District Attorney’s Office) for prosecutors to review and for eventual discovery provision as required by Texas Code of Criminal Procedure Article 39.14.
• Duplicates evidence for co-defendant/related felony or misdemeanor cases.
• Identifies and logs incoming emails regarding lab reports, lab submissions, supplemental reports or other evidence requests.
• Organizes and scans or uploads evidence provided in-person (rather than uploaded to a record management system) by law enforcement agencies. • Reviews graphic, gory, or disturbing evidence.
• Performs other duties as assigned.


Under general supervision, the Intake Coordinator performs a variety of administrative and clerical support functions for the Criminal District Attorney or Assistant Criminal District Attorney(s). This position affects the accuracy, reliability, and acceptability of further processes and services.

Individuals in this position serve at the pleasure of the current elected official.

Hays County is an EEO employer. In compliance with the Americans with Disabilities Act, Hays County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

An offer of employment is contingent upon successful completion of background checks, including reference checks, criminal history, and driver’s license checks and driving history.