Magistrate Court Administrator

Job TitleMagistrate Court AdministratorJob Number202200222
Department HeadDistrict CourtDate OpenNovember 4, 2022
Salary Range Minimum$3,314.99-$4,972.54Application DeadlineUntil Filled

In order to be considered for employment with Hays County submit the following documents:

• Hays County Application                 • Cover Letter                      • Resume

Find Hays County Employment Applications at:

• Hays County website –

Education and/or Experience

Any equivalent combination of experience or training may be substituted on a year for year basis.

  • Requires high school diploma or equivalent.
  • Paralegal or related education or certification.
  • Three years legal, court environment, paralegal, or related experience.
  • Bilingual may be preferred (Spanish/English).

Other Qualifications, Certificates, Licenses, Registrations

  • Certified Court Management certificate preferred.
  • Valid Texas Class C driver’s license.
  • Notary Public may be required


  • Performs a variety of administrative duties for the Magistrate Court, and scheduling cases on the court’s docket, including hearings, motions, and examining trials.
  • Schedules judges, attorneys, bailiffs, interpreters, and court reporters.
  • Notifies concerned parties and assures proper notice is given concerning docket settings.
  • Monitors cancellations and modifications of cases and apprises judges of changes.
  • Reviews and ensures accuracy of all magistration forms.
  • Prepares Magistrate Court documentation on new arrests and magistrations and monitors court dockets and case flow.
  • Monitors jail data to ensure defendants enter the court system in a timely and efficient manner.
  • Receives and reviews bond violations and forwards to the magistrate judge for signature approval.
  • Records and enters case and docket information into the electronic judicial system and Prepares form letters, routine reports, warrants, magistration documents, mental health documentation, interlock instillation documentation and correspondence from Judges, and rulings to attorneys.
  • Maintains cite and release data and notifies defendants who receive cite and release tickets of their court date.
  • Assists in reporting monthly court activity to the Office of Court Administration.
  • Reports data related to emergency protection orders to the corresponding agency and the Office of Court Administration and mails emergency protective order documentation to the victim.
  • Serves as a court liaison with law enforcement agencies and mental health hospitals.
  • Ensures completed mental health evaluations are reported to necessary parties.
  • Conducts research related to specific cases and compiles pertinent information as needed.
  • Ensures confidentiality of all defendant information and records.
  • Maintains awareness of new developments in Court administration.
  • Assists customers in person or on the telephone; and reviews and responds to inmate correspondence.
  • Responds to inquiries for information on magistration and court procedures; and serves as a court liaison with law enforcement agencies and mental health hospitals.
  • Ensures confidentiality of all defendant information and records; performs data entry and file maintenance of collection records; responds to requests for information; maintains and distributes material
  • Performs other duties as assigned.


Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below.  This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Under general supervision of the District Court Administrator and Hays County Magistrate, the Magistrate Court Administrator performs a variety of administrative and clerical duties for the Hays County Magistrate’s Office.  The duties involve the performance of specific operations that include analytical and clerical tasks and procedures, to create, process and record the appropriate documentation of magistration, and coordinate and schedule all hearings related to magistration and bond matters.

Hays County is an EEO employer.  In compliance with the Americans with Disabilities Act, Hays County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

An offer of employment is contingent upon successful completion of background checks, including reference checks, criminal history, and driver’s license checks and driving history.