Office Administrator

CHEROKEE COUNTY

Job Posting

9.10.2021

OFFICE ADMINISTRATOR – CHEROKEE COUNTY DISTRICT ATTORNEY

POSITION SUMMARY

To manage all the administrative details of the Cherokee County District Attorney Office, including coordination of Court Calendars and Office personnel for Court settings, hearings and meetings; preparation of legal documents; accurate collections, reporting and auditing of various accounts managed by the District Attorney’s Office; records management and storage of various documents; supervision of office staff; provides administrative support and coordination for the District Attorney in conducting business with other professional professions, various agencies, departments and public.

ESSENTIAL FUNCTIONS AND RESPONSIBILITES

Provides a wide variety of complex and confidential administrative clerical duties including but not limited to:

Enters accurate information in various software systems for coordination with court settings, and various office events and appointment;

Prepares legal documents for Court purposes of criminal and civil matters adhering to Texas Code of Criminal Procedures for:

Asset Forfeiture, Mental Health Docket, Open Records request, Expunctions, Non Disclosures, Extraditions, Judgment NISI.

Supervises collection and distribution of funds managed by the District Attorney’s various accounts;

Maintains accurate records for various state and federal reports which are monthly, quarterly and yearly, which includes mandated audits and works with unclaimed property issues and requirements;

Develop a Records Management program for storage and preservation of records for writs and appeals;

Supervises budget preparation and management of office expenditures;

Assists Attorneys and staff with conference and training requirements for Texas State Bar and TCOLE requirements;

Acts as a liaison for District Attorney Office with Law Enforcement, Defense Attorney’s and public inquires and correspondence;

Assists Attorney’s, Court and Law Enforcement with Exhibits and Evidence Destruction of cases and discovery;

Assists in with various Grants writing and reports;

Works with State requirements of Criminal Justice Information Systems to maintain a mandated percentage reporting requirement.

KNOWLEDGE, SKILLS and ABILITIES REQUIRES

Knowledge of modern office practices, procedures and various software programs including Microsoft programs, Excel; be able to operate copier/fax machinery, word processing with the ability to type; oral and written communication skills that include legal terminology; ability to work independently and under stress to meet required deadlines; maintain confidentiality; ability to be exposed to offensive comments and/or photos while remaining professional;

RECOMMENDED MINIMUN QUALIFICATION

High School diploma or its equivalent;  Pervious office experience with bookkeeping skills; Qualification for bonding insurance and Notary Public Credentials;  Pervious Legal experience preferred.

PHYSICAL REQUIREMENTS

Must be able to stand or sit for extended periods of time; be able to move about the office and other areas of the courthouse to access files, documents and office machinery, be able to operate a computer and other office machinery; occasionally bending and over head reaching to access materials; occasionally moves objects weighing up to 40 lbs.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TO APPLY

Submit application and resume to Human Resource Director, 135 S. Main, Rusk, TX, 75785, office (903) 683-5367, fax (903) 683-1186 or email [email protected] .  Application may be obtained from the web at www.co.cherokee.tx.us, Jobs.  Cherokee County is an Equal Opportunity Employer and participates in E-Verify.