Paralegal – General Counsel Office

Job Title: Paralegal
Department Head: Hays County Office of General Counsel
Salary Range Minimum: $3,197.49 Monthly
Job Number: 614-0274-041421
Date Open: April 14, 2021
Application Deadline: Until Filled

In order to be considered for employment with Hays County submit the following documents:

• Hays County Application
• Cover Letter
• Resume
Find Hays County Employment Applications at:
• Pre-printed forms at the Hays County Human Resources department
• Request PDF forms from [email protected] via email
You may submit your application documents in any of the following ways:
• Hand-deliver to 712 South Stagecoach Trail, Suite 1063, San Marcos, TX 78666
• Fax: 512-393-2227
• Email: [email protected]

Education and/or Experience
• Required Bachelor’s Degree, AND
• Certificate in Paralegal Studies, or the equivalent such as: master’s degree in legal studies, OR in the process of obtaining a paralegal certificate. • Two years of experience in the legal procession as a paralegal preferred.

Other Qualifications, Certificates, Licenses, Registrations

• Class C driver’s license.
• Bilingual preferred (Spanish and English).
• Must have acceptable criminal history background (generally, Class C offenses only).
• Paralegal certificate or related education or experience preferred.
• Notary Public or able to become a Notary Public.
Responsibilities
• Draft petitions, motions, discovery motions, and orders, such as but not limited to final orders, summary judgments, denials,, motions to set, , and dismissals.
• Manage caseload from intake to closing with accuracy, including tracking, and updating cases.
• Manage a calendaring system and case deadlines.
• Manage complex civil discovery deadlines.
• Draft requests and responses for interrogatories, production, disclosures, and admissions.
• Manage complex civil jury and non-jury trial preparation: including but not limited to witness lists and witness coordination, exhibit lists and coordinations, bates numbering and logging, pretrial motions, and orders.
• Coordinate and schedule mediations and depositions with opposing parties, their attorneys, and attorney mediators.
• Draft subpoenas, subpoenas duces tecum.
• Coordinate with court coordinators and attorneys to schedule and calendar hearings and trials.
• Perform general clerical duties including answering the telephone, filing, typing correspondence, etc.
• Assist the general public via telephone or in person with information pertaining to various legal issues/questions.
• Establish and manage computerized and/or paper filing system.
• Assure the services delivered meet quality and timeliness standards.
• Process computerized information records systems with attention to detail and accuracy.
• Prepare cases for hearings and depositions including but not limited to gathering and marking exhibits, coordinating witnesses, and maintaining witness schedule.
• Contacts, coordinates and requests documents and information from county departments involved in active litigation cases and claims; reviews received documents and information for completeness. Performs legal research on a variety of legal issues, as needed.
• Drafts and proofreads letters and memoranda, resolutions, proclamations, and contracts.
• Keeps the Office of General Counsel, the Civil Division of the Hays County Criminal District Attorney’s Office, and other appropriate County offices apprised of new litigation and claims.
• Maintains all litigation, claims and grievance files, while coordinating with the Human Resources Department.
• Assists in providing responses to requests for governmental records within the time period mandated by the Texas Public Information Act and other state statutes.
• Coordinates the gathering of the requested information within all departments of the County.
• Redacts or reviews redactions in confidential records before releasing documents to the public.
• Calculates/assesses charges for Open Records in accordance with the Texas Public Information Act
• Maintains schedules that track deadlines associated with the Texas Public Information Act and meets those deadlines.
• Notarizes legal documents.
• Makes trips between government buildings, as needed.
• Performs other duties as assigned.

Summary
Under general supervision, the Paralegal in the Hays County Office of General Counsel provides routine legal research, including document management. Screens, reviews, analyzes and organizes case-related material required for Court presentation and management in various courts for litigation matters which involve Hays County (or an elected/appointed official of Hays County) as a party. Performs a variety of administrative and clerical support functions for the General Counsel or an Assistant General Counsel to whom assigned. This position affects the accuracy, reliability and acceptability of further processes and services.

Hays County is an EEO employer. In compliance with the Americans with Disabilities Act, Hays County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

An offer of employment is contingent upon successful completion of background checks, including reference checks, criminal history, and driver’s license checks and driving history.