Office Assistant

GILLESPIE COUNTY JOB CLASSIFICATION

TITLE:  OFFICE ASSISTANT

Pay Range: Starting at $13.90 – Hourly, Non-Exempt

Opening Date: 10/25/2021

Closing Date: Open until Filled

GENERAL SUMMARY

GILLESPIE COUNTY, County Attorney Office seeking full-time OFFICE ASSISTANT to perform data entry for criminal cases and hot check collection tasks.  The position performs clerical tasks including preparing, scanning, and filing documents, answering the telephone, directing telephone calls, and directing visitors to proper locations.  The position also assists the prosecutor in the courtroom.  This includes working with defendants and preparing court documents.  Standard county benefit package includes paid leave plans, insurance program, and retirement plan.

EXAMPLES OF ESSENTIAL FUNCTIONS

Duties may include but are not limited to the following:

  • Input and obtain information from the computer.
  • Operate the Hot Check Department for the County Attorney, including collections, deposits, and till balancing.
  • Maintain files for the Count Attorney.
  • Assist prosecutor in trial and pretrial evidence preparation and scheduling.
  • Make notations in the files, dockets and calendars for court as appropriate.
  • Maintain County Attorney Office’s criminal prosecution trial schedule and notify entire office of hearings including pre-trials and trials.
  • Maintain the County Attorney Office’s calendar and ensure that all scheduled hearings, meetings, etc. are properly notated on the calendar.
  • Assist the Receptionist / Victim Assistance Coordinator with:
    • Answering the phone.
    • Directing phone calls.
    • Directing visitors to the office.
    • Opening, sorting and distributing mail.
    • Communicating with and contacting crime victims.
  • Assist all members of the County Attorney’s Office as needed, which may include but are not limited to the following:
    • Prepare motions and trial exhibits.
    • Type notarized witness statements and affidavits.
    • Preparing and copying video or media discovery for cases.

QUALIFICATIONS

  • High School Diploma or equivalent.
  • One to two years of experience in like or similar position.
  • Must have knowledge of criminal court system and Texas Government Structure.
  • Must be at least 18 years of age.
  • Must consent to and pass criminal background check.
  • Bi-lingual in English and Spanish helpful.
  • Have or immediately acquire a Texas Notary Public Commission.
  • SECURITY REQUIREMENT – Must be able to obtain and maintain a Texas Department of Public Safety (DPS) CJIS security clearance.

Complete Job Descriptions and Applications can be viewed at http://www.gillespiecounty.org/page/employment_op .

For more information contact the

Gillespie County Attorney Office at 830-990-0675 or [email protected]  or

Gillespie County Human Resources Department at [email protected] .

Gillespie County is an Equal Opportunity Employer