Office Manager

OFFICE MANAGER

Department: County Attorney with Felony Jurisdiction 

Classification: Full-Time      

Pay Group: 19           Pay Starting at: $53,533.98

EEOC Category: Officials & Administrators

SUMMARY OF POSITION

Manage the County Attorney’s Office and assists issues as directed by the County Attorney and Assistant County Attorney.

ORGANIZATIONAL RELATIONSHIPS

  1. Reports to:  County Attorney
  2. Directs:  Directs Administrative Assistants and Receptionist     
  3. Other: Frequent contact with elected county officials, other county employees, municipal and state government employees, parties to county contracts, vendors, law enforcement and the general public.

ESSENTIAL DUTIES:  EXAMPLES OF WORK

  • Manage the overall operational, budgetary, purchasing, financial, and personnel responsibilities and activities of the County Attorney’s Office, making responsible decisions;
  • Plan and implement systems that perform the work and fulfill the mission, goals, and directives of the County Attorney efficiently and effectively;
  • Plan, evaluate and improve the efficiency of work flow, processes, and procedures to enhance office quality, efficiency, and output;
  • Review performance data to monitor and measure office productivity, goal achievement, and overall effectiveness;
  • Analyze, communicate, and resolve complex problems;
  • Utilize technology to fulfill work requirements;
  • Structure and monitor the activities of the Administrative Assistants, providing relevant feedback;
  • Foster a spirit of teamwork and unity among office members that allows for disagreement over ideas, conflict and resolution, and an appreciation of individual efforts;
  • Promote the work of the County Attorney’s Office to the general public;
  • Serve as office liaison to Human Resources; 
  • Act as interface and point of contact for issues dealing with County contracts and/or County Attorney Office issues;
  • Draft routine legal and business communication;
  • Assists attorneys in preparation for trials and discusses case strategies;
  • Attends continuing education as required by the County Attorney
  • Perform ongoing agreement compliance reviews as assigned; and
  • Perform other duties and responsibilities, as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

  • Excellent decision-making skills; strong oral and written communication abilities; strong business acumen; above average math and computer skills (Word including the using track changes and mail merge, Excel, Outlook, and Odyssey); high degree of customer support skills (including needs assessment, quality standards, and satisfaction evaluation); ability to establish and maintain effective working relationships;  ability to manage and resolve conflict; high degree of flexibility and adaptability to change; strong proofreading skills with meticulous attention to detail; sound judgement; and strong organizational, time management, and follow-up skills with the ability to work independently;

ACCEPTABLE EXPERIENCE AND TRAINING

  1. Paralegal degree, certification, or relevant bachelor’s degree preferred. 
  2. High school graduation (or its equivalent) required.
  3. A minimum of three (3) years’ experience in the legal environment, preferably governmental, with relevance to the duties of this position preferred.
  4. Prior office management or mid-level management experience preferred.
  5. Must be bondable. 
  6. Must submit to and pass a background check, pre-employment physical, and drug screening

APPLICATIONS

To be considered, interested candidates must submit an Employment Application online through Aransas County Human Resources at https://www.aransascountytx.gov/main/employment.php

Applications will be accepted until the position is filled.

Resumes may be emailed to:

Desiree Upton, Human Resources Director –  [email protected]