Registration and Cancellation Policy

Registration Fees

Only county or district attorneys and their employees may attend the conference at the $250 or $500 rate. All others must pay $750.

The training-only fee for county or district attorneys and their employees is $250. A voluntary TDCAA fee of $250 ($500 total) is each participant’s share of expenses over and above what our training grant allows (association overhead, including excess costs for on-site meals and receptions). Additionally, this fee enables TDCAA to lock in discounted hotel rates and free parking and entitles the attendee to attend all association functions, including any receptions and meals. County or district attorneys and their employees who pay only the $250 training fee are entitled to attend all training courses but cannot attend any association functions.

Fee Waiver Policy: District or county attorney office employees who are unable to pay registration fees may seek a waiver under the following policy adopted by TDCAA’s Board of Directors.

Every request for a registration fee waiver must originate from, and be signed by, an elected prosecutor who is, or who employs, the potential registrant. This request must:

  1. state what efforts have been made to secure registration funds through scholarships offered by the Texas District and County Attorneys Foundation or the Criminal Justice Section of the State Bar;
  2. affirmatively state that funds needed for the subject registration are not available and will not become available prior to the expiration of the current fiscal year;
  3. explain why the training is necessary for the proposed registrant in a manner that is  specific to the training itself and not a blanket need for MCLE, TCOLE, or other professional licensure compliance; and
  4. affirmatively state that if funds were available, they would be spent on the registration subject to the waiver request.

Each proposed registrant will require a separate waiver request for each training event; no blanket requests from an office will be considered.

Should a waiver be granted, the person subject to the waiver will be registered as a “training only” attendee. They will be entitled to attend the training but will not be permitted to take part in association fee supported activities (including meals and receptions). They will be eligible for the same limited reimbursements that other “training only” registrants receive. The decision to grant or deny a waiver request submitted under this policy shall be at the sole discretion of the Executive Director or his designee.

Cancellation

TDCAA fully understands that its members’ schedules can be interrupted by unexpected court settings and other circumstances beyond their control.  Please know that in the week prior to an event TDCAA becomes obligated to make several non-refundable payments based on your registration for the training.  Thus, cancelling your registration within one week can place a financial burden on TDCAA, a non-profit organization.

If you are registered to attend a TDCAA conference and you are no longer able to attend, cancel the registration by following the directions in your original email. Please let us know as soon as possible. We will cancel your registration and issue a refund if you have already paid. It is best to cancel at least a week in advance. One week before a training begins, we must close the website registration so we can process and transport physical sign-in materials to the training site.

We are unable to keep credits or account balances to apply to future trainings. For most cancellations, a refund will be issued for the original registration, and a new registration will need to be made on the TDCAA website. If someone in your office would like to take the place of a co-worker that is paid and registered for a specific conference, please let us know and we will do what we can. Sometimes we are able to swap registrations within a training event without initiating a refund.

For online training, cancellation must be done prior to the activation or release date of the course. Once the online course is active and accessible training content, no refunds or credit transfers may be made.

PMI courses have different material costs, and have a unique refund policy. Please see our PMI page for more information.